Meeting+2008+Oct+16

Thursday 2008 Oct 16 8:30-10 1214 Jordan Hall, NCSU Campus
 * Wake County Nature Preserves Meeting**

Wallace will be absent (out of town). Sinclair is bon voyage (well, not quite yet but there are things to do at the office...it's been a pleasure working with you all!)
 * Attendance Notes**


 * Annotated Agenda Items**

//Please add items you'd like to see on the agenda by 5PM Tues 14 Oct//

//Please add your pre-meeting discussion of these items under the item right here on the agenda, or on the appropriate linked page.//


 * Introductions as needed** (5 minutes)

Regional Conservation Summit (5 minutes) Thursday, October 23rd, 9:00-3:00

**Municipal Planning Directors Meeting** (30 min) - Review - How do we follow up? From David Wood to JW: Thanks your willingness to help the Town of Apex as we near the construction Phase I of our Nature Park. I think a great starting point would be conducting a cursory inventory of the Nature Park’s flora and fauna and locating as you mentioned those priority habitats. The hope is to then integrate this natural resource inventory into planning, management, and decision making as we go forward. Down the road the hiring of a consultant to conduct a full biological inventory would be ideal but I would like to start with this partnership project between NC Wildlife Resources Commission, NC Natural Heritage Program and the Town of Apex.  Listserver - what are options? pros / cons? NCSU is an option. NO ACTION TAKEN ON THIS.
 * Apex has an immediate need (David Wood) - **Wallace & Sinclair will visit the site on the afternoon of Nov 3 or 4**
 * Did we need to follow up with Cary? They seemed interested, but I don't know where we left this. TODDI WILL FOLLOW UP WITH DOUG MCRAINEY
 * RFP language to hiring consultants - C. Smith has language. SMITH WILL FOLLOW UP WITH ED JOHNSON AND OTHER EXAMPLES FOR OUR CONSIDERATION.
 * Capacity building workshop. SCHEDULED FOR JANUARY 15, CITY OF RALEIGH. NEED TO DO SOME BRAINSTORMING ABOUT WHAT THIS WILL INVOLVE.
 * Continuing education units - possibly work with S. Moore (FEOP). NO ACTION TAKEN ON THIS.


 * November Workday** (45 min)

Update from Ramsey: I've gotten commitments for food donations (coffee from Cup-a-Joe, breakfast items from Whole Foods Market) for November 14. The don ations will be made to People for Parks on behalf of the Partnership -- that way the businesses can take a tax deduction. This has all been approved through the PFP board. THANK YOU PEOPLE FOR PARKS ! . WE WILL SET UP FOOD IN THE MORNING. JAMIE WILL GET FOOD FROM WHOLE FOODS. SOMEONE ELSE WILL GET COFFEE FROM CUP A JOE. WE WILL TAKE FOOD WITH US ON BUS WHEN WE LEAVE TO HAVE SOME SNACKS AVAILABLE DURING THE MORNING. WE MAY DO AN ON-SITE ORIENTATION ABOUT ENGAGED UNIVERSITY DURING BREAKFAST. GEORGE WILL FOLLOW UP WITH PATTI CLAYTON.
 * Need Snow or Lisk to bring site / access / boundary maps (large and handout size) to this meeting. WE REVIEWED AND DECIDED ON WHERE TO PARK. NEED TO BRING CONES FROM EQUIPMENT ROOM..
 * Ramsey re breakfast food for 1214 Jordan - need arrangement and cleanup crew

- Arranging transport - Bullock / Holcombe. KATIE WAS GOING TO BOOK A BUS FOR THE MORNING AND AFTERNOON. WE NEEDED TO FIGURE OUT IF A BUS DRIVER WAS AVAILABLE.

- AM: Need subject matter experts / team leaders for whatever is going to happen; # teams; size of teams; duties - we added team leader checkoff to survey - need to be available 12:30-4:30 on Fri 7 Nov. WE NEED 13 TEAM LEADERS AND WILL DO A TRAINING ON NOV. 7 12.30-4.30 ON SITE AT MARKS CREEK TO ORIENT OURSELVES. WE WILL DO AN ON SITE ORIENTATION. CONNORS IS IN CHARGE.

- Water and snacks on site (stay with bus) - WAKE COUNTY WILL BRING LARGE ORANGE JUGS FOR WATER ON BUS. PEOPLE SHOULD BRING THEIR OWN WATER BOTTLES.

- GPS units - how many, what kind, who has? MICHAEL AND EMRYS WILL WORK WITH HEATHER TO FIGURE THIS OUT.

- Safety - FIRST AID KITS FROM EQUIPMENT ROOM. RADIOS FROM EQUIPMENT ROOM. SAFETY VESTS FROM EQUIPMENT ROOM. KATIE WILL ORGANIZE.

- Arranging lunch - Center for Curricular will pay, Holcombe to arrange - need setup / cleanup crew (same vendor as CP Fair?). KAYTEE MAY NEED TO STAY ON SITE IN JORDAN TO ORGANIZE. WE MAY DO AN ORIENTATION DURING LUNCH ABOUT ENGAGED UNIVERSITY. GEORGE WILL FOLLOW UP WITH PATTI CLAYTON. - PM: Need subject matter experts / team leaders for whatever is going to happen; # teams; size of teams; duties. WE WILL DO AN ON SITE ORIENTATION. CONNORS IS IN CHARGE.
 * note we also need to get lunch to the people out at the field all day

- Need to do promotion. HESS/STELMAN/HOLCOMBE COMPLETED FLYER/WIKI AND STARTED TO CIRCULATE. - EVERYONE NEEDS TO BE WORKING ON RECRUITMENT.

- Hess will work with Clayton on figuring out how to do reflection around the day. DO WE WANT TO DO AN EVALUATION?